Onboarding new employees can be overwhelming for both HR and new hires. At DivamTech, we solved this with a Staff Training AI Assistant — a smart onboarding partner that answers questions, delivers policy clarity, and guides new hires 24/7.

🎯 The Problem

New hires are often lost in:

• Company policies

• Role-specific information

• Administrative procedures

Managers waste hours explaining documents already available elsewhere.

🤖 The AI Agent Solution

Our assistant acts like an AI-enabled onboarding buddy, handling:

• Company-wide queries

• Role-specific guidance

• Market and policy-related support

  
  

It uses a routing mechanism to match user intent with the right document or knowledge base, and then delivers the right answer using Azure GPT-4o Mini.

🔧 Architecture Overview

• Interface: Chat assistant

• LLM Used: Azure GPT-4o Mini

• Data Sources: SharePoint, job role documents, admin FAQs

• Routing Logic: 4-tier question classifier to direct queries to the correct dataset

• Time to Launch: Medium

  
  

📈 Tangible Results

• ⏳ Reduced orientation time from 8 hours to just 15 minutes of smart interaction

• 🙋‍♂️ Fewer repetitive HR queries

• 🔐 Centralized and controlled access to internal knowledge

  
  

💼 Built by DivamTech

We don’t just build bots. We craft enterprise-grade AI agents that understand roles, policies, and document routing logic. This training agent is designed for modern, distributed teams.

Want to offer every new hire a personal AI trainer?

Let’s talk AI onboarding → divamtech.com/contact